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Terms & Conditions

General Terms and Conditions

Pre-Payment
Please note, prepayment is made at the time of your booking. Services cancelled without 48 hours' notice will incur a 100% charge. 

Peak Periods and Public Holidays
Variation of prices apply on public holidays. Peak periods: Friday to Monday and public holidays. Off peak periods: Tuesday to Thursday. Prices may change without notice.

Gift Vouchers
Gift vouchers are available and can be redeemed for treatments and packages. Vouchers can be mailed, express posted, or can be collected from Hepburn Bathhouse & Spa. Vouchers are valid for 6 months from the date of purchase. Gift Vouchers are not transferable for cash. Gift Vouchers are non-refundable.

Cancelation
A 100% charge will apply for all Bathhouse, Sanctuary and Spa Experience bookings cancelled with less than 48 hours’ notice. 

Wheelchair accessibility 

The Hepburn Bathhouse & Spa is wheelchair friendly with ease of access provided. Private Baths and the main Bathhouse are also wheelchair friendly. Please advise reception when booking based on your needs. Please note: No villas and accommodation sites are wheelchair accessible due to the terrain of the site.

 

General Accommodation Terms and Conditions

Accommodation Cancellation Policy
Please be aware that if you can no longer make your stay we do require notice of cancellation 14 days prior to your booking date. Cancellations made within this time will incur a full fee and our terms and conditions apply.

Pre-Authorisation / Security Bond

a. A credit card pre-authorisation of $250 is required on check-in. This will be held on the card as a 'pending' transaction for a period of up to 7 days ("holding period"), depending on your card issuer.

During the holding period, these funds cannot be accessed. If no charges are brought against the pre-authorisation in this time, the pending transaction will automatically expire and the funds will be released.

b. If a credit card is unavailable for pre-authorisation a cash security bond will be required instead.

Cash security bonds will be returned by bank transfer or cheque refund 7-10 days after vacating the property.

c. Hepburn Bathhouse & Spa in conjuction with Hepburn Spa Retreat reserves the right to debit the credit card provided as pre-authorisation, or withhold funds from the cash security bond, for any fees incurred during your stay including, but not limited to, additional cleaning, excess rubbish removal, extra bedrooms occupied, extended stays, late checkouts, smoking in a property, lost keys & any additional locksmith fees, unnecessary maintenance attendance, repairs or damage to property.

Additional Charges
Villas must be left in a relatively clean and tidy condition on departure, rubbish in bins provided and dishes are to be washed up and put away to avoid additional cleaning charges.

The Hepburn Spa Retreat has multiple Villa's that can accommodate additional guests on a sofa bed. These Villa's are available on request and will incur an additional charge of $30.00 per night. It is the responsibility of the person making the booking to ensure staff are notified of the requests for the additional sofa.

Non-Smoking
The Hepburn Spa Retreats is a non-smoking property and as a result where management determines the presence of any smoking residue in any villa, a $250 additional cleaning charge will be applied to the pre-authorised credit card supplied to cover costs of dry-cleaning of curtains, furnishing etc. 

Ash trays are supplied for guest use in external areas only. 

Mini Bar
A mini bar service is provided at additional cost to guests. Your credit card authorisation is held against any charges to mini bar and will be charged within 7 days of your departure. 

Eviction Notice
Hepburn Spa Retreat reserves the right to evict any person(s) from the premises immediately and without notice or refund for any disturbances or unruly behaviour causing disruption to other guests. 

Hepburn Spa Retreats also reserves the right to charge guest(s) for all damages and breakages, missing items, late departure, extra cleaning, and unpaid expenses. Any additional charges will be debited from the credit card provided as pre-authorisation. 

Only the designated persons on check-in are permitted to stay in the villas. Any additions to this may be charged the average nightly rate for the duration of the booking and all occupants may be required to leave the premises. 

We will not be responsible for any interpretation or misunderstanding about the premises booked and our cancellation policy will apply.

No Party Policy 
Hepburn Spa Retreats are a Romantic Getaway Complex for Couples and not suitable for families with young children or party groups. 

We respect all guests in house and ask all other guests to do the same with noise levels. 

Our No Party Policy means you will be asked to leave the property if a disturbance is affecting other guests in the property. 

Housekeeping
As villas are self-contained, they are not generally serviced daily. A mid-week service is provided for bookings of 7 nights or more. 

Check In / Check Out
Check-in: from 2.00pm on the day of arrival.
Check-out: by 11.00am on the day of departure. 

Reception Hours 

Monday to Thursday - 8am to 6:30pm / Friday – 9am to 8pm / Saturday – 8am to 9pm / Sunday – 8am to 6:30pm. Guests checking in outside Reception hours please advise the Hepburn Bathhouse & Spa team, we will then be able to advise the procedure of access and assistance for after hours. 

Hepburn Spa Retreat guests can contact one of the Hepburn Bathhouse & Spa Team members after hours, there is always someone on call to assist if required. 

Insurance
We strongly recommend travel insurance should any stay need to be altered or cancelled before, during or following arrival for any reason or circumstances including natural events.